SelectPay has a number of default options that can be set at system level, which will cascade down to assist system calculations and employee record presets for new employees. To review or update these, follow the steps below.
Click System, and then click Application Configuration.
Click Payroll Configuration.
General
Allow deletion of leaver records | Select how many years before an employee's data is deleted. |
Calculate parental pay weeks by | Select which date you want to be used in the parental pay calculation, pay date or earnings period. |
Allow aggregation of NI | Used in conjunction with the not contracted-out pay element setting. |
Auto show amend pay | If selected, when opening run payroll, it loads the amend pay window to the right. |
Show rate values to 4 decimal places | Extended the decimal places shown from 3 to 4. |
Allow negative quantities | Enables deductions on earnings pay element, for salary sacrifice setups. |
Include student loan or post-grad loan in net to gross | Allow net to gross pay elements and the net to gross wizard to account for student or post-grad loans. |
Apportion retrospective pay across multiple tax periods | If an employee is due payments from a previous period, allow SelectPay to split the NI contributions across the periods. |
Allow additional BACS | Allow addition BACS to be created that only contain the difference in net pay earned by an employee between instances of running the BACS Export Wizard in the same period. |
Daily Rates
📌Note: Working pattern is not integrated with SelectHR, all new employees will initially be assigned the system default daily rate settings.
Under the Daily Rates tab, you can set the system-wide daily rate calculation, contract defaults and working pattern, which will be used for employees who have the, Use system annual earnings settings, checkbox selected in their employee record.
Recommended default settings if the majority of employees work weekdays:
Select the checkbox, Option 2: Annual earnings divided by 52 weeks, divided by Working Pattern
Set the working pattern to MTWTF, and click Save & Close.
For any employees not working MTWTF, change it directly in their employee record.
Sickness
🤓Tip: We recommend only having one sickness qualifying pattern where possible.
In the Sickness tab, you can set the default sickness qualifying days pattern that will be assigned to all new employees if they are created using SelectPay.
Occupational sick pay
If you use an occupational sick pay rule, select if you want the OSP and SSP payments to show under one element or separately.
If required, select the check box, automatically reduce salary when OSP rule is assigned.