When creating or editing a pay element, there are a number of options available to choose from depending on the requirements of the pay element. The tables below detail what the option does.
Code | The name of the pay element that will appear on payslips and reports. |
Type | Selecting earning or deduction will alter which side of the payslip the pay element appears on. |
Rate | The pay element value. |
Quantity | How many quantities of the rate to pay. |
Sort key | Pay elements are organised by A-Z on payslips and reports based on their code. |
General
Paye | Include the pay element in the tax calculation. |
NICees | Include the pay element in the employee's NI calculation. |
NICers | Include the pay element in the employer's NI calculation. |
Use for Average Holiday Pay | Include the pay element in the average holiday pay calculation. |
Multiple | Enables the Multiple tab, where the pay element can be a percentage or rate of a collection of other pay elements. |
Net To Gross | Increases an employee's gross pay to ensure that they receive the desired net pay. |
Available to Timesheet Service | Make the pay element visible to the Timesheet module in SelectHR. |
Use for AE Calculation | Include the pay element in the qualifying earnings calculation for auto-enrolment. |
Hourly | Used for Gender Pay Gap, NWM and LGPS. |
Use for NWM Check | Include the pay element in the national minimum wage calculation. |
Use for Access Giving | Used for integration with the Access Giving application. |
Carry forward Rate | When selected, if the rate is changed in amend pay, it will allow it to be carried forward to the next period. |
Carry forward Quantity | If the quantity is changed in amend pay, it will allow it to be carried forward to the next period. |
Carry forward Employer Pension | If the employer percentage or rate is changed in amend pay, it will allow it to be carried forward to the next period. |
Carry forward Multiplier | If the pay elements multiplier is changed in amend pay, it will allow it to be carried forward to the next period. |
Export to Costing | Allows the pay element to be exported to an integrated costing software. |
Benefit in Kind | Generate class 1 NIC for the applicable benefit. |
Holiday Advance | Allows the pay element to continue payments during a period of holiday advance. |
Holiday | When selected in conjunction with SelectPay holiday setup, it allows the pay element to pay during annual leave. |
Pension | Only available for deduction elements, enables the Pension tab. |
Use for Daily Rate Calculation | Include the pay element in the daily rate calculation. |
Salary Sacrifice Pension | Only available for earnings elements, enables the Salary Sacrifice tab. |
Use for LGPS Calculation | Use the pay element in the LGPS banding wizard. |
Accomodation | Use if accommodation is included as part of the employee's benefits. Enter the period cost of the accommodation. |
Use for Gender Pay Gap reporting | Include the pay element in the Gender Pay Gap report. |
Real-time Class 1A NICs | Use for termination payments and sporting testimonial. |
Attachable | The pay element is to be included when calculating attachment of earnings. |
Not Payable | Prevent the pay element from being paid. |
Print on Payslip | Only available if Not Payable is selected, shows the line on the payslip and reports. |
Update Nominal | Include the pay element in the nominal journal. |
Print YTD on Payslip | Shows the year-to-date of the pay element on the payslip. |
Annual | Used as part of the NWM calculation. |
Not Contracted-Out | Any payments made will always use NI letter A rates. Used in conjunction with NI Letter D, I & M. |
Use for TPS Calculation | Include the pay element in the |
Overtime | Used as part of the NWM calculation. |
Use for Gender Bonus Gap reporting | Include the pay element in the Gender Pay Gap report. |
Options
Nominal Update Accounts | Nominal codes that are used when the nominal setup points to pay elements. |
Unit of Measure | Set the pay element to be multiplied or divided by a quantity of your choice. |
Maximum Quantity/Value | Select either, number of payments or value of payments that are impacted by the quantity entered. |
Multiple
Multiplier | The percentage figure to use, or value to multiply by. |
Multiple of Rate | Multiplies the pay elements rates selected in the Multiple List by the Multiplier entered. |
Percentage of gross | Calculates the Multiplier as a percentage of the pay elements' rates selected in the Multiple List. |
Do Not Recalculate | While selected, it will prevent the pay element from recalculating the rate. |
Use initial Rate | use the rate present at the beginning of the period |
Use latest Rate | use the last possible rate in the period (will include mid month changes) |
Multiple List | Select the pay elements to be included in the pay element rate calculation. |
Pension
Scheme Type | Select the pension scheme type. |
Scheme | Link to an existing pension scheme. |
Additional Contribution | Employers' additional contribution settings. |
Qualifying Pension | Allows the pension element to be used by the auto-enrolment wizard. |
Special Company Pension | Multiple must be selected, designed for use as an employer's contribution only element based on years of service. |
Employee Contributions |
|
Employer Contributions |
|
Employee pays net of basic rate tax | Reduces the full member contribution by the equivalent of the basic rate of tax and deducts the reduced amount from the employee’s net pay. |
Add Employer NI Saving | For salary sacrifice pensions only. Allows the reduction in employers' NI to be added to the employees' pension. |
Negative Net Pay Rule | Must have the Stakeholder scheme type. |
Salary Sacrifice Pension
The Salary Sacrifice tab only becomes available once the Salary Sacrifice checkbox has been selected on an earnings pay element. This tab is used to link the earnings pay element to a deduction pension pay element.
Categories
If your nominal structure is set up to look at categories, this is where you can enter the required category splits for the pay element.