When you add a new employee or enter a leave date into an employee record, SelectPay automatically applies the Joiner Leaver adjustment. This ensures the employee's pay reflects only the days worked within the pay period.
Pay elements
For the Joiner Leaver adjustment to calculate, the employee needs at least one salary or additional pay element with the Use for Daily Rate checkbox selected. You need to apply this setting to any pay element that should contribute to the daily rate calculation.
If you don't enable this on any pay elements, or if the selected pay element is set to multiple, the adjustment won't generate.
Joiner Leaver adjustment calculation
The calculation uses the following formula:
(Working days × daily rate) - monthly salary
Joiners: The working days between the employee’s joining date and the earnings to date.
Leavers: The working days between the earnings from date and the leave date.
Find the required information in SelectPay
Join or leave date
To view the employees' joining or leaving date, follow the steps below.
Click Payroll, then click Employees.
Select the relevant employee, then click the Current Employment tab.
Note the joining or due to leave date as required.
Working pattern
To view the employee's working pattern and obtain the contracted days, follow the steps below.
Click Payroll, then click Employees.
Select the relevant employee, then click Open Employee.
Click the Contract Details tab, then note the contracted days per week.
Pay frequency dates
To view the earnings from and to date of the pay frequency, follow the steps below.
Click System, then click Pay Frequencies.
Select the relevant pay frequency, then click Open Pay Frequency.
Note the earnings period from or to date as required.
Daily rate
To view the employees' daily rate, follow the steps below.
Click Payroll, then click Run Payroll.
Select the required employee, then click the Rates tab.
Note the daily rate.