You can change an employee's code directly on their employee record; however, there are extra steps to submit the change to HMRC. To do this, follow the steps below.
📌Note: If you are integrated with SelectHR you will need to update the payroll number before following the steps below.
Click Payroll, and then click Employees.
Find and select the required employee.
Click Open Employee, and then change the employee code.
Click Save and Close.
If you are a hosted customer, raise a case with our support team for the following steps to be carried out.
Click the Windows button, and search for SelectPay Administrator.
Click SelectPay Administrator, and then click Databases.
Click Databases, and find and select the database containing the employee.
Click Database Tasks, and then click Set Employee ID Changed flag.
The next FPS submission will show the employee code change, which can be reviewed from the communications analyser once submitted.