If you have multiple databases, you may need to move employees between them or merge them into one. To do this, follow the steps under the relevant section.
Same PAYE
If the employee being moved is staying under the same PAYE reference, follow the steps below.
In the new database, create a new employee with the same code.
Add the employee's year-to-date figures into the P45 section.
In the old database, stop processing the employee record.
🤓Tip: You can move it to an unused frequency to prevent accidental processing.
Different PAYE
If the employee is moving to a database with a different PAYE, follow the steps below.
In the old database, process the employee as a leaver.
In the new database, create a new employee record.
To correctly calculate tax, add their year-to-date figures into the P45 section.
If you have further questions on the sections above, or are looking for further assistance from our consultancy team on moving employees, raise a case with our support team.