An employee who has an active maternity record can't be processed as a leaver. You must first end the parental record. To end the payments, follow the steps under the relevant section below.
Process as a leaver in the following period
Take a backup of your data.
Click Payroll, and then click Employees.
Find and select the required employee.
Click Parental pay.
It will automatically open the active parental record.
Enter a payment finish date that is in the current period.
Click Save and Close.
Adjust parental pay as required.
You will need to process payroll, and then period end, before you are able to process the employee through the leavers wizard.
Process as a leaver in the current period
If a payment finish date has already been entered in the parental record, you will need to remove it before following the steps below.
📌Note: Under normal circumstances, an employee cannot be processed as a leaver in the same period that SMP is finishing.
Take a backup of your data.
Click Payroll, and then click Run Payroll.
Find and select the required employee.
Click the Parental Pay tab.
Enter the maximum remaining weeks to pay.
Click into the notes field, and enter a reason why changes were made.
Click Save
Click Payroll, and then click Employees.
Find and select the required employee.
Click Parental pay.
It will automatically open the active parental record.
Enter a payment finish date.
Enter the paid up to date from the previous period.
🤓Tip: If you are unsure what this is, enter a previous period mid-month date, then click Ok to the warning message. SelectPay will automatically populate the paid up to date.
Click Save and Close.
Make the employee a leaver.
📌Note: If you do not close and re-open the employee list, you will need to click Run Search to update the leavers button.